https://legacy.forums.gravityhelp.com/topic/editingtracking-entries-on-back-end Gravity Support Forums Topic: Editing/tracking entries on back end en-US Tue, 21 Apr 2026 03:54:01 +0000 http://bbpress.org/?v=1.0.1 q https://legacy.forums.gravityhelp.com/search.php https://legacy.forums.gravityhelp.com/topic/editingtracking-entries-on-back-end#post-321768 Thu, 13 Jun 2013 22:05:34 +0000 D3XT3R_ADAM5 321768@https://legacy.forums.gravityhelp.com/ <p>Sorry to post that twice. Thanks shortly after I posted I figured it out. Thx Dave. </p> https://legacy.forums.gravityhelp.com/topic/editingtracking-entries-on-back-end#post-321644 Thu, 13 Jun 2013 21:02:50 +0000 David Peralty 321644@https://legacy.forums.gravityhelp.com/ <p>You will only see them when editing an individual entry. </p> https://legacy.forums.gravityhelp.com/topic/editingtracking-entries-on-back-end#post-321334 Thu, 13 Jun 2013 17:48:55 +0000 D3XT3R_ADAM5 321334@https://legacy.forums.gravityhelp.com/ <p>I'm not able to see admin only fields when viewing entries. It doesn't show up as an editable field. </p> https://legacy.forums.gravityhelp.com/topic/editingtracking-entries-on-back-end#post-321333 Thu, 13 Jun 2013 17:48:54 +0000 D3XT3R_ADAM5 321333@https://legacy.forums.gravityhelp.com/ <p>I'm not able to see admin only fields when viewing entries. It doesn't show up as an editable field. </p> https://legacy.forums.gravityhelp.com/topic/editingtracking-entries-on-back-end#post-253013 Tue, 14 May 2013 15:18:24 +0000 David Peralty 253013@https://legacy.forums.gravityhelp.com/ <p>Wow, lots of questions.</p> <p>So if the admin updates these on the back end, can they resend the confirmation and have these additional fields included? Or does only the notes field get included? </p> <p>-&gt; This isn't a communications tool. Admin-only fields aren't sent to users by default, nor would notifications get sent automatically when an admin updates. That isn't what Gravity Forms is really for. </p> <p>Also, how does the "also send this to" dropdown get populated? By just the submitter or other registered users?</p> <p>-&gt; I'm sorry, I don't know what you mean by the "also send this to" dropdown. </p> <p>Also, are entries stored as custom post types? or is there an easy mechanism to expose entries on the front end to the users who submitted them, sort of like a "my account" type of functionality where they can see all the entries they submitted w/o logging into wp-admin? (but probably logging into WP as a subscriber) I assume this is not a built-in function, but just wondering if it would be easy to add on based on how the core is built.</p> <p>-&gt; No, but you can create normal WordPress posts with Gravity Forms using our Post Fields. There is a third party add-on to create Custom Post Types with Gravity Forms data. There is no way currently to tie entries to the users that submitted them. </p> https://legacy.forums.gravityhelp.com/topic/editingtracking-entries-on-back-end#post-253004 Tue, 14 May 2013 15:11:00 +0000 erichazann 253004@https://legacy.forums.gravityhelp.com/ <p>Great! Thanks, I didn't see that in the demo! So if the admin updates these on the back end, can they resend the confirmation and have these additional fields included? Or does only the notes field get included? Basically, we need this: a user would submit a request/form, the admin will update it on the back end and add a reply, and/or info into some admin only fields, and then would want to send out the complete request/form back to the submitter. </p> <p>Also, how does the "also send this to" dropdown get populated? By just the submitter or other registered users? </p> <p>Also, are entries stored as custom post types? or is there an easy mechanism to expose entries on the front end to the users who submitted them, sort of like a "my account" type of functionality where they can see all the entries they submitted w/o logging into wp-admin? (but probably logging into WP as a subscriber) I assume this is not a built-in function, but just wondering if it would be easy to add on based on how the core is built. </p> https://legacy.forums.gravityhelp.com/topic/editingtracking-entries-on-back-end#post-252959 Tue, 14 May 2013 14:17:04 +0000 David Peralty 252959@https://legacy.forums.gravityhelp.com/ <p>Yes, you can have admin-only fields. Check out our demos at <a href="http://gravityforms.com/demo" rel="nofollow">http://gravityforms.com/demo</a> While we don't have any forms with admin-only fields, you'll see it as an option when editing one of our demo forms. All my best! </p> https://legacy.forums.gravityhelp.com/topic/editingtracking-entries-on-back-end#post-252942 Tue, 14 May 2013 13:53:06 +0000 erichazann 252942@https://legacy.forums.gravityhelp.com/ <p>Is there a way to edit and augment entries on the back end to add tracking/status updates. My client would like to mark entries as "approved" once they are processed. Is this something that can be done seamlessly? I assume I could add hidden fields to the form right, then just update them on the back end, but would I be able to have dropdowns to do the editing. I wouldn't want her to have to type "approved" in a text box. </p>