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Auto-Emailing Mail-chimp List with form notifications?

  1. I am designing a site for someone who lists local wedding vendors, and when a Bride submits her information to my GF she wants it to blast email all the vendors who have registered with her, to send her vendors the lead automatically.

    My HUNCH is to put some sort of short code in the notifications field of the form, but not sure what to do.

    Right now I have vendors set up as a List in that the proper way to go about this? I also have all vendor emails located in a php function...maybe that is the easier way to do this? Not sure. :(

    I would appreciate any help or links you all could give me, I am new to GF as Well as MC...tried looking through the boards but didn't find anything. Thanks so much!

    Posted 11 years ago on Wednesday August 29, 2012 | Permalink
  2. David Peralty

    You can't create an e-mail from a Gravity Forms submission automatically. Our integration with Mailchimp is only to add mailing list subscribers to your e-mail lists in Mailchimp.

    Currently, you would have to manually create an e-mail with the data submitted to Gravity Forms and send that e-mail to the vendors in Mailchimp.

    Posted 11 years ago on Wednesday August 29, 2012 | Permalink
  3. Ok, that's not really an option for me because there will be a ton of brides submitting. :( I won't have the time to notify each vendor of every bride :/

    Is there any other way you can think of that I might be able to accomplish this?

    Posted 11 years ago on Wednesday August 29, 2012 | Permalink
  4. Thinking about this, I don't think you need to add the bride to Mailchimp at all (although I don't think it hurts anything.) Since you have the vendors already in a Mailchimp list, what you want to do is trigger and email campaign to them whenever you get a new bride's information. The general procedure would be to accept the bride information, then use the Mailchimp API to send out an email to all your vendors, which consists of the information which was just submitted.

    You don't really need Mailchimp to manage the vendors, but it's good to use a mailing service to avoid any restrictions on your hosting account for number of emails.

    Since you have the vendor contact information in a PHP file, you could also use the gform_after_submission hook to take the bride information which was just submitted, then craft an email of the submitted information, and email that to each vendor.

    There are a lot of ways to do it, all of which have no need for the Mailchimp Add-on.

    Depending on your programming fluency, you may need to get some help with this customization.

    Posted 11 years ago on Wednesday August 29, 2012 | Permalink
  5. Ok, so Ive been trying to use the BCC function by just manually listing the emails in the BCC field - but it is not working. Email notifications are working just fine though when it is just one or 2 email addresses. Is there a limit on the number of email addresses I can send to at one time via gravity forms? Is there a way to lift this restriction?

    Posted 11 years ago on Tuesday October 2, 2012 | Permalink
  6. There is no limit in Gravity Forms. However, many hosts limit the amount of email or number of email addresses you can use, or even disallow BCC altogether. To get around this, you can try installing an SMTP plugin. We normally recommend installing one of these two.

    That will offload the mail from your server to an external dedicated SMTP server, hopefully with fewer restrictions.

    Posted 11 years ago on Tuesday October 2, 2012 | Permalink