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Organizing data once recieved & backing up

  1. I'm looking through the features of Gravity Forms and I love it. Love the add on's and looking forward to purchasing however I do have a couple questions.

    I'm looking into gathering information for a triathlon about Volunteers & Athletes. We'll have our customized forms per each signup, but afterwards is there a feature (or a extra add on out there) that can allow me to search through the entries with specific queries? Example: I wanted to search through my entries for any individual between the ages of 17-23 and have all the entries with any value between those numbers come up.

    Also, I use BackupBuddy to back my website or migrate it. Is there any extra steps that I have to do to make sure all my GravityForm entries are backed up and easily accessible on the new server I move it to as well?


    Posted 9 years ago on Wednesday April 24, 2013 | Permalink
  2. David Peralty

    There aren't any built-in ways of querying the data, but you can export it as a CSV, and import it into Excel or similar to do any data manipulation you may need.

    I am not sure how BackupBuddy handles the extra database tables created, and so I can't speak on their behalf. But if they back up all tables within a database, then they'll include the ones created by Gravity Forms. We use your selected table prefix, and so we should be picked up by most third party utilities.

    Posted 9 years ago on Wednesday April 24, 2013 | Permalink
  3. Thanks for the reply David. I'm a bit weary about not being able to organize the entries. Has there been talk about this in future versions? Have you heard about any plugins I might be able to combine with Gravity Forms for this? (I'll pay extra for this function, could a programmer be able to add this feature for me?)

    As you might be able to notice it's very important I can have this feature, as there will be upwards to 1000 people entering for the competition (if not more) and then another form for the volunteers and so forth. What way is there of organizing the different forms I create? Example: Once purchased, I'm going to make two forms (each I'm assuming will have at least 500+ entries). Do the entries of each form have their own page or does EVERY entry in any of the forms produced by Gravity Forms go into one big table/database?

    I'll head over the the Backup Buddy forums to see about the backing up.

    Thanks for your feedback!

    Posted 9 years ago on Thursday April 25, 2013 | Permalink
  4. David Peralty

    Each form puts entries in its own entries screen in the back end of WordPress, but all data is stored in the same database tables. Most people that want to organize the data, export it as a CSV to be used in Excel or whatever other program they want for massaging such data.

    Posted 9 years ago on Friday April 26, 2013 | Permalink
  5. How do you get the data into CSV format?

    Posted 9 years ago on Tuesday June 11, 2013 | Permalink
  6. David Peralty

    If you go to Forms -> Import/Export and Export your Form Entries, it will generate and provide you with a CSV.

    Posted 9 years ago on Tuesday June 11, 2013 | Permalink