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Access to diffrent entries by groups or users

  1. afidor
    Member

    I read in instruction that there is possibilty to view entries only by the the creator of the entry but I need add also one user or one group to view entries created by the specific user.

    Is it possible? I don't want to give access to admin dashboard, only on page site. This is employes degree form, one manager give degree for his employes in department for example HR and only manager has access to entries, but I'd like to give access to director of the department HR - olny for that department. Do I have to create diffrent forms separetly for each department or only one form? How to acheive that? I can pay extra money for script.

    How much do I have to pay for that script on one site - do I need any add-ons?

    One more question - is it possible to have print version on page with entries so manager could print chosen form?

    Regards

    Posted 8 years ago on Thursday January 19, 2012 | Permalink
  2. It is not currently possible to restrict viewing of entries to just the creator of the entry. It's not possible to restrict access to one entry by group. The permissions in Gravity Forms are not that granular. I don't think Gravity Forms will allow you to do what you want specifically by restricting certain entries to a user or group of users.

    Print function is available to print one or multiple entries currently.

    Posted 8 years ago on Friday January 20, 2012 | Permalink
  3. As an alternative, would it be possible to filter GF's Custom Post Types (entries *are* CPTs right?) based on the value of a certain field.

    If so, we only need to fill in a hidden field in the GF form with the creator's WordPress shortname?

    Posted 7 years ago on Monday May 7, 2012 | Permalink
  4. David Peralty
    Administrator

    Entries aren't custom post types. Currently we store our data separately from the WordPress "post" system. You can create WordPress posts, or WordPress Custom Posts with Gravity Forms, but that's not how the data is stored by default.

    Posted 7 years ago on Monday May 7, 2012 | Permalink
  5. We've got access to a PHP programmer, is there *any* way we could limit which users can see what... it doesn't have to be on the backend, we can create WP template pages with custom PHP code if need be...

    Posted 7 years ago on Monday May 7, 2012 | Permalink
  6. Did you ever find a solution to this? I am hoping to do the same thing

    Posted 6 years ago on Tuesday July 2, 2013 | Permalink
  7. David Peralty
    Administrator

    There still isn't any way to limit entries by user role. It would require extensive customization at this time to do.

    Posted 6 years ago on Tuesday July 2, 2013 | Permalink
  8. Thanks David--is there a way to "Filter" form entries then? I know one can sort the entries when viewing them--is there a filter that could be applied to only display entries with a specific value?

    Being able to append/query string something like:

    admin.php?page=gf_entries&view=entries&id=5&sort=6&dir=1-Sales

    Posted 6 years ago on Tuesday July 2, 2013 | Permalink
  9. David Peralty
    Administrator

    Not currently, no. You could export the entries and perform filters and whatnot on the data in Excel or another spreadsheet application.

    Posted 6 years ago on Tuesday July 2, 2013 | Permalink

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