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View Entries Permissions

  1. I know that you can enable certian roles to view entries..but it would be cool if you could set up roles to only see entries from certian forms.

    Your Forms

    Form 1
    Form 2
    Form 3

    User Group Access (what they can see)

    Administrator: Form 1, Form 2, Form 3.
    Editor : Form 2,
    Subscriber: Form 3

    Posted 8 years ago on Thursday January 5, 2012 | Permalink
  2. It's been requested in the past and we will consider this a +1 for the feature. Thanks for the suggestion.

    Posted 8 years ago on Thursday January 5, 2012 | Permalink
  3. Maybe you know this, but you could do this fore all forms by adding the following code (view, edit, delete and export entries for editors) to your theme'sfunctions.php:

    function add_grav_forms_permissions(){
    	$role = get_role('editor');
    	$role->add_cap('gravityforms_view_entries');
    	$role->add_cap('gravityforms_delete_entries');
    	$role->add_cap('gravityforms_view_entry_notes');
    	$role->add_cap('gravityforms_export_entries');
    }
    add_action('admin_init','add_grav_forms_permissions');
    Posted 8 years ago on Monday January 9, 2012 | Permalink
  4. @magi182, I don't think that addresses form-specific permissions, which is what @steffel is looking for and has been requested in the past. The ability to restrict a role to that individuals own forms and entries only.

    Posted 8 years ago on Tuesday January 10, 2012 | Permalink
  5. paullee357
    Member

    Hi Steffel you said "I know that you can enable certian roles to view entries..but"

    Actually I'm looking around trying to figure that out. How do I let a subscriber view the list of entries?

    Posted 8 years ago on Tuesday January 17, 2012 | Permalink
  6. You need a plugin like the Members plugin by Justin Tadlock, to give your subscribers permission to view entries.

    http://wordpress.org/extend/plugins/members/

    After you install the plugin, you need to configure the Subscriber role to give it permission to view entries. Here is a screenshot of Gravity Forms permissions:
    http://minus.com/m9k2NT5Dl#1

    You would give Subscribers the "gravityforms_view_entries" capability.

    Posted 8 years ago on Tuesday January 17, 2012 | Permalink
  7. paullee357
    Member

    Thank you!

    Posted 8 years ago on Tuesday January 17, 2012 | Permalink
  8. You're welcome.

    Posted 8 years ago on Wednesday January 18, 2012 | Permalink

This topic has been resolved and has been closed to new replies.