In my case I have some employees that will get the form results emailed to them and they will not have the "gravityforms_view_entries" permission. For these users recording the results online would be of no value.
So... Is there a way to email entry results and not record the results online? I can't find a way to do this, am I missing something.
Currently there is no way to do this, entries are stored in the database by default. But you bring up a good point and we can look into making this optional in a future release. If we did so, it would store the entries in the database by default but you would have the option to turn this off. I'll discuss it with the team and see how we can implement this in the future.
Just wanted to chime in and voice support for this as well. I'm using GF for a few non-standard things like posting the link to facebook, using the notification page redirect and the variables of what page the form was embedded on.
Having the data stored for each time the page is shared on Facebook or twitter isn't really something I need to keep track of.
d4le
Member
I'd chime in that instead of the two extremes (store everything, store nothing) you should offer a purge after X-days-old or purge the Xth-entries feature.
The two user-cases above should be storing the data for a week or so, to be on the look-out for potential abuse, etc. They won't need long-term data, but they might need to forensically analyze an attack.
If you really want to make it feature-rich, you can turn off full-form storage, and just do logging of form submissions entry id,IP, email, form id. Or even offer site wide form logging in a separate table or plain-text log file. I'd vote for site-wide logging via a plaintext log with purging and archiving features.
I rolled my own debugging logger attached to the post_submission hook for 3rd Party api monitoring, it's quite easy, I'm sure GFs could make a feature-rich logger in a short time, that would hook into the email function rather than post_submission which might miss some hole that's letting spammers sneak in.
There's no built-in way to set this up at this point. You might be interested in this thread..
